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What workplace tools help with ADHD task tracking? 

PostedOctober 20, 2025
UpdatedOctober 20, 2025
ByMy Patient Advice
Author: Victoria Rowe, MSc | Reviewed by: Dr. Rebecca Fernandez, MBBS

Keeping track of tasks at work can feel like herding mental cats when you have ADHD. Notes disappear, emails get buried, and priorities shift faster than you can say “deadline.” That is where the right ADHD productivity tools come in, not just to organise your work, but to help your brain work with its own style.

From task management apps to visual aids, these tools can create structure, reduce overwhelm, and help turn scattered thoughts into tangible progress. The goal is not perfection; it is consistent work strategies that fit how your mind moves through the day. 

Smart Tools That Support ADHD Organisation 

Here are some ADHD-friendly tools and aids worth trying: 

Task apps with visual boards (like Trello or Notion):  

Seeing tasks laid out visually helps reduce mental overload and clarify priorities. Use columns for “Today,” “In Progress,” and “Done” to keep workflow visible. 

Time-blocking calendars (like Google Calendar or Sunsama):  

Breaking your day into intentional blocks adds rhythm and helps prevent drifting. Colour-coding and alarms keep transitions smoother and expectations clear. 

Capture tools (like Todoist or voice memo apps):  

Use these to catch fleeting thoughts before they disappear. Make it easy to dump, then sort, ideas and tasks as they come. 

Physical desk aids (like whiteboards or sticky note grids):  

External memory supports reduces the pressure on your brain to hold everything. Daily checklists or “priority pads” make it easy to scan what matters. 

Visit providers like ADHD Certify for personal consultations tailored to your work style, tools, and productivity goals.

For a deeper dive into the science, diagnosis, and full treatment landscape, read our complete guide to Losing track of conversations or tasks.

Complete your ADHD assessment
Victoria Rowe, MSc, author for my patient advice - mypatientadvice.co.uk
Victoria Rowe, MSc
Author

Victoria Rowe is a health psychologist with a Master’s in Health Psychology and a BS in Applied Psychology. She has experience as a school psychologist, conducting behavioural assessments, developing individualized education plans (IEPs), and supporting children’s mental health. Dr. Rowe has contributed to peer-reviewed research on mental health, including studies on anxiety disorders and the impact of COVID-19 on healthcare systems. Skilled in SPSS, Minitab, and academic writing, she is committed to advancing psychological knowledge and promoting well-being through evidence-based practice.

All qualifications and professional experience stated above are authentic and verified by our editorial team. However, pseudonym and image likeness are used to protect the author's privacy. 

Dr. Rebecca Fernandez, MBBS, author and a reviewer for my patient advice - mypatientadvice.co.uk
Dr. Rebecca Fernandez, MBBS
Reviewer

Dr. Rebecca Fernandez is a UK-trained physician with an MBBS and experience in general surgery, cardiology, internal medicine, gynecology, intensive care, and emergency medicine. She has managed critically ill patients, stabilised acute trauma cases, and provided comprehensive inpatient and outpatient care. In psychiatry, Dr. Fernandez has worked with psychotic, mood, anxiety, and substance use disorders, applying evidence-based approaches such as CBT, ACT, and mindfulness-based therapies. Her skills span patient assessment, treatment planning, and the integration of digital health solutions to support mental well-being.

All qualifications and professional experience stated above are authentic and verified by our editorial team. However, pseudonym and image likeness are used to protect the reviewer's privacy.